Include contact information for the customer to reach you.

Include whatever available payment methods.

Reference previous correspondence if any.

Mention project number or work activity.

However, they all must contain the following essential elements: Essential Elements of a Payment Request Letterĭepending on the time elapsed from the payment due date, your payment request letters will become increasingly direct as time passes. The language used in each template will be adjusted to reflect the lateness of the payment and the urgency of meeting their obligations.

For example, payment reminders can be sent: There may also be several templates that are developed, with each one serving a specific purpose and sent at specific times in the collection process. Creating your payment request template or downloading one makes sense since it saves you time and maintains consistent language that is used when attempting to collect overdue invoices. Most businesses will encounter this situation many times a year where one of their customers is late paying their invoices. What is a Payment Request Letter Template? Provide payment details and options if available.Use polite business language and be courteous.Include necessary details – invoice number, amount due, due date.Express gratitude for the client’s business.While each letter is worded differently depending on when it is being sent, these letters should follow these guidelines: The request can be sent as a reminder of an upcoming payment that is due on a specified date, a request for payment on the due date, or a request for payment once the due date has been passed. What Is a Request Letter for Payment?Ī request letter for payment is a letter sent by the supplier for goods or services provided to their client requesting payment for those goods and services.

In this post, we will discuss how to politely but firmly request payment for unpaid invoices and how the collection process should start before the due date of the payment. Managing customer payment, collecting unpaid invoices, and managing your cash flow is an important activity within your business processes. Employees may leave, suppliers may not want to deliver products to you until they are paid, and at the very least, your business growth is slowed, or your business may even fail due to unpaid invoices.Īccording to one study in the US, over 82% of small businesses fail due to unpaid invoices. Late payments can have a crippling effect on your business.

Sample invoice letter for payment